When it comes to secure media destruction in Long Island, New York, and the surrounding NYC metro area, it’s vital to understand what type of media needs to be destroyed, why it should be, and how to get it done securely. Many businesses and households opt to dispose of their documents and other sensitive media when they are no longer legally required to keep copies of their records.

With so much paperwork and sensitive material being digitized, businesses and individuals should also consider:

• Destroying physical, hard copy documentation when multiple digital copies exist.

• Securely disposing of digital media that has aged, including old floppy disks, compact discs (CDs), videos, and more.

Secure Document Destruction: You Need Proof

When you hire a mobile shredding company, it’s important to receive a Certificate of Document Destruction so you can prove to the IRS or another government or legal entity that you contracted a service specializing in product destruction services. This document certifies that the company in question properly destroyed the specified documents.

The Certificate of Document Destruction will contain information about the materials destroyed, the methods used in the secure document destruction, the date of destruction, and the name of the company, among other details.

Paper Shredding Services

Storage Quarters provides paper shredding services in three ways: at our secure facility, by dropping off a mobile shredding station called a shredding console, or by utilizing our mobile shredding truck. In all cases, shredded paper is stored in our secure facility until it’s time for recycling. That’s an added benefit to our paper shredding services: the paper gets recycled, so it’s a service to the environment.

Digital Media Destruction Services

In addition to paper file storage, many businesses and households store sensitive data on CDs, disks, USB drives, and external hard drives. When it comes to secure document destruction, missing out on the digital data that permeates our lives can lead to the leak of secure information. Fortunately, Storage Quarters can accommodate digital media destruction, too.

Who Should Consider Document Shredding Services?

While some industries are legally required to shred documents, others practice secure document shredding as a preferred security measure to protect their clients’ information. Secure document shredding is crucial for:

• Medical offices, including doctors and dentists: Comply with HIPAA regulations and shred any disposable information securely. We’re here to help.

• Shipping facilities: Got a lot of customer address data on file? Consider shredding that when the time comes to avoid legal trouble.

• Financial institutions: Keeping customers’ records on file is vital to what you do, and so is disposing of the info properly.

• Households: Individual households should consider secure document destruction of tax records. This is especially important for individuals and families who have inherited homes, or who must deal with the estates of deceased loved ones.

As you go through your fiscal year as a business or household, consider the amount of paperwork and documents you’re required to maintain. Determine what is appropriate for shredding, package it securely, and shred routinely. We recommend quarterly shredding and we’re happy to assist.

Enjoy peace of mind with secure document destruction. Call Storage Quarters today at (516) 794-7300 to learn more or get a quote. We’ll help you figure out the best solution for your company.