We are all always looking for ways on how to improve workflow in order to make workplace operations move more smoothly. The most efficient workflows let people perform their jobs easily and quickly without sacrificing the quality of their work.

What Is Workflow Productivity?

Simply put, it’s a process streamlining the moving of documents or tasks from one step to another. Every team has certain tasks that are required of them every day, and it can be dull and repetitive. Boredom can lead to mistakes and correcting them can take your team away from more engaging projects.

What Is a Digital Workflow?

A digital workflow is the automation of processes organizations use – including procedures and tools used to carry out tasks. If there is a process for performing a task that becomes digital, then it becomes part of a digital workflow.

Depending on the type of work necessary, a digital workflow can be as simple or as complex depending on the needs of your business.

What Is Document Workflow?

Document workflow is the system of how you manage your documents associated with business processes. This includes document creation, tracking, editing, capturing, approvals, storage, retrieval, and proper destruction practices.

How Does Digitization Affect Productivity?

Digitization is a valuable tool and can be a great asset to improving productivity. It’s important to remember that digitization for digitization’s sake isn’t the key to all your goals.

What is important is determining which of these tools are what best meets your business needs. The implementation of any new policy should be carefully considered on a case-by-case basis.

What Are the Benefits of Automating Document Workflow?

Automating processes reduces the time team members spend on repetitive tasks, cuts down on user-generated errors, and eliminates overhead costs. Some people view automation with a fear for job security… but what it actually means is the ability to save everyone time and be able to reprioritize into new or more important tasks.

Why Is Workflow Efficiency So Important?

The average person spends two to three hours checking their emails every day. As people check in throughout the day, those minutes add up and can cause an inefficiency in the workflow. Creating a workflow to limit or remove irrelevant or unproductive tasks improves productivity.

What Is a Document Management Workflow?

Workflow for document management helps organize and properly track the movement of documents between places and people for specific tasks. There are several stages that include capturing, indexing, storing, retrieving, and archiving that ensure your documents are where people need them when people need them. A successful workflow begins from the time a document enters a business and follows its movements across operations until it is successfully archived.

Storage Quarters Offers Digitization & Record Storage Services

Storage Quarters has more than 35 years of experience serving businesses of all sizes on Long Island and in the greater New York City area. Storage Quarters has a variety of services to keep your information safe and secure through our professional scanning and digitizing services, secure document shredding services, and more.

We’re here to help declutter your office safely and securely. Contact us today for a free quote on our available services to help your business.