The decision to take your office paperless can be intimidating. Many people feel like they do better when they have paper everywhere: paper planners, paper to-do lists, paper reports.

But the reality is all that paper is just making you more inefficient, creating more work, and taking up space.

How Do You Transition to a Paperless Office?

There are dozens of reasons to consider going to paperless office, but many times employees are hesitant because of uncertainty about the workflow and how the change will affect them.

Start the transition with a leader in place and then get your employees involved in the process. Ask them what they will need to make the transition easier. This may include software support and training. Don’t assume your employees know how to use file sharing or even electronic calendars.

PC Magazine suggests investing in software for e-signing documents, making electronic to-do lists, and sharing documents. You also may need to invest in scanning software and data storge solutions. Storage Quarters will be happy to help you find the software solutions you need and can help you scan your print documents and organize them into a document management system.

What Are the Obstacles Towards a Paperless Office?

The first obstacle will be employee perception… You must win over your team first.

Once they are onboard with the concept, you will face questions about the cost of the transition and the security of your documents. This is where you can rely on Storage Quarters for assistance. Our expertise in document security can reassure naysayers that your business information will remain secure.

And the cost of changing to electronic records is not as expensive as some people believe. Writing on LinkedIn, SEO expert Gunakesh Parmar says:

“There is always this perception that moving to paperless office is costly and unachievable especially by small businesses…[S]witching to ECM will have to cost you some money initially but this always followed by increased return on investment.”

The primary reason people perceive the transition to a paperless office as expensive is because they try to do it themselves. In reality, hiring a company that has already perfected the digitizing of documents is key to a cost-effective transition.

Storage Quarters Can Help You to Transition to a Paperless Office

You can keep your staff focused on figuring out the processes for being paperless in the future while Storage Quarters is digitizing your existing records. As specialists in digital document storage, Storage Quarters can affordably transfer your existing records to digital format and create a base digital organization system to start with.

When you call Storage Quarters to transition your office to paperless, you keep costs reasonable and remove the stress. Contact us today for your free quote.